Changing Your Password

How do I change my password?

You may change your password as follows:

1. Log in to the Registry website as a client by entering your login id and password into the login fields.
2. The Home Page will open and contain a “Change Password” link.
3. Click on “Change Password” to open the Change Password screen.
4. Enter your old password in the first text box, then enter your new password in the second and confirm the password by entering it again into the third text box.
5. Click on the “Submit” button.
6. If you made an error in entering either the old or new password, the system will give you an error message to tell you what to correct.
7. If the system does not give you an error message when you click "Submit", your new password is in effect.
8. You may log out by clicking the "Logout" button on the top right of the screen.

If you forgot your username or password, click the "Login" button and click the "Did you forget your 'Login ID' or 'Password'?" link.

Registering a Change Notice

How do I manage existing notices?

To register a change to an existing notice, you must log in to the website. Once you log in, you will be on the Home page from which you can select the action you wish to complete. If you want to amend or terminate an existing notice, select the "Change Notice" option on the Account Home page. This opens to the Manage Existing Notice Screen where you can initiate a change.

The Manage Existing Notice screen is used to add changes that relate to an existing initial notice of security interest or to a notice of prior security interest. The types of change notices are amendment and termination.

To initiate a change notice, you must first select the change notice type from the dropdown menu. Then provide the registration number of the initial notice to which the change relates and enter the Access Number for the initial notice. Then click the Next button to proceed to the form for entry of the change notice. If you have misplaced the Access Number you may find it on the Search Transactions screen. See the section “How to Search Transactions” for more information.

• Amendment notice: First mark the name or names of each secured party who authorizes the amendment. Most Notices have only one secured party, but in case there are more than one this allows a change to be filed by only one of the secured parties (such as if one lender was paid off) that will not affect the others. You may then modify the lapse date, as well as add, delete or change information on the security provider(s), secured parties and/or collateral by selecting the tab for the type of information to be modified.
  • The ability to extend the lapse date is part of an Amendment notice. To extend a lapse date, in the Authorizing Parties frame tick the box beside the name or names of each secured party who authorizes the extension. Then enter the specific date by which the Security Interest expires into the designated field. Click the "Review" button, and then click the "Confirm" button in the Review screen. If the change is accepted, it will automatically extend the period of effectiveness of the registered notice by the entered number of years. If the current date is not within the six-month period that ends on the lapse date of the initial notice, the system will prevent you from initiating the extension.
  • If the Amendment Notice adds a security provider or secured party, click the appropriate tab and the "Add Additional Party" button.
  • If the Amendment Notice deletes a security provider or a secured party, or motor vehicle serial number/VIN, select the appropriate tab and click the Delete (trash can) icon beside the entry for the item to be deleted.
  • If the Amendment Notice changes information about a security provider or secured party, select the appropriate tab and click the "Edit" (pencil) icon beside the entry to be amended. The information will appear in the Add screen where you may change the information and then click the "Update" button.
  • If the Amendment Notice changes the narrative description of collateral, click the Collateral tab and make the change to the description in the text box.
• Termination notice: The only required data on a termination notice is the selection of at least one the party to authorize the termination. Next the user reviews the notice and then registers the termination by clicking on the "Confirm" button.

Registering Notices

How do I Register a Notice?

To register notices of security interest, you must log in to the Registry website using your client account credentials. Once you log in, you will be on a Client Home page from which you can select the type of filing you wish to complete.

The types of initial notices include Notices of Security Interest and Notices of Prior Security Interest.

Selecting the link for the type of notice you wish to register, you will be taken to the data entry screens for that registration. The notice screen has five tabs that you can choose to complete in any order. The general process for registration of a new notice is to open the form, enter the data as required on each tab, press the "Review" button to review the notice, and then press the "Submit" button to register the notice in the database. See below for further descriptions of each tab.

Once all information has been entered, click the "Update" button to save the entry. If there are two or more security providers, you can continue to add security providers by clicking the "Add Additional Party" button.

• General tab: The registration number and registration date are system generated. The user will enter the expiry date for the notice, and have the option to add their account information as a secured party by clicking the “Add Registrant as Secured Party” button.
• Security Provider tab: Enter all the security provider's (or other person that is securing movable property to stand good for a debt) biographical information. To add a security provider, first click the "Add Additional Party" button to open the add screen. Then select the type of security provider to be added. YOU ARE RESPONSIBLE FOR PROPERLY IDENTIFYING THE SECURITY PROVIDER(S) IN THE REGISTRY TO MAKE A LEGALLY EFFECTIVE FILING. The information offered below is a guide and not legal advice.
  • If the security provider(s) is an individual that is a citizen of Saudi Arabia, the owner of an individual establishment, or a legal resident of Saudia Arabia, enter their National ID Card Number, their name, birthdate, and address.
  • If the security provider(s) is an individual that is not a citizen of Saudi Arabia, enter their name as it appears on their passport, their passport number, passport country, passport expiration date, and their address.
  • If the security provider(s) is a company or other organization that is incorporated or registered with the Trade Registrar, enter its registration number issued by the Trade Registrar, its name exactly as they appear on its certificate of incorporation, and the address.
  • If the security provider(s) is a foreign entity, enter its official name in the home jurisdiction using Latin characters, along with the address.
  • If the security provider(s) is a legal entity that does not match the other categories listed, enter its official name using Arabic characters, along with the address.
• Secured Party tab: Enter one or more secured parties. If you have not marked the registering party as the secured party in the first tab, or if there are additional secured parties, click the "Add Additional Party" button to open the add screen. Enter the secured party's name, email, optional phone number, and address in the indicated fields. Then click the “Update” button to save the entry. If there are more secured parties, you can continue to add them by clicking the "Add Secured Party" button.
• Collateral tab: Enter a description of the movable, personal property that secures the obligation. The description of the collateral may be general or specific, so long as it informs a person who reads it whether particular property is covered by the security interest. You can enter collateral information by entering a narrative description of any length in the open text box, and by entering a vehicle identification number (VIN). You may copy and paste from a Word document as well. If you do so, you must carefully review the content to ensure it is reflected accurately, as Word uses special characters that may not appear the same once pasted into the text box. Add a VIN number by clicking the “Add Additional Party” button, then entering in the number.
• Statistical Information tab: This tab is only completed for notices of security interest created after the commencement of the Registry. Enter various statistics regarding the notice. Statistical information is available for use by the registrar only, and are not displayed on: the review screen, public or certified searches, or on the notice print out.

Once all notice information has been entered, you may press “Review" on the registration to review all notice details. If the notice looks correct upon review, then press the “Confirm" button to submit the notice. Otherwise, press the “Edit" button to return to the tabbed form and make corrections.

Upon submitting the filing, it is immediately committed to the registry database. No person at the Registrar's office reviews the filing: it is “live" at that point. You will see the registration confirmation page displayed. This page contains all information on the registration and may be printed. It also contains an Access Number associated with the registration number that is required to submit change notices for the initial registration. This number is confidential and should not be provided to any other person, including security providers on the registration. The Access Number is always available in the registry in your client account for authorized users, so do not panic if you misplace it.

Searching Notices

How do I search notices?

You may select the Public Search option in the navigation menu to find notices within the Registry with or without logging in. There are four types of searches: 1) Security Provider Search; 2) Vehicle Identification Number (VIN) Search; 3) Notice Registration Number Search; 4) Certified Search Verification. After you select the Search option, the search screen will open. All of these searches are free. However, if you want to make your search a certified search report, you must log in and select “Certified Search Result” which charges a fee.

Whether or not you are logged in, the search screen includes tabs for the different types of search criteria from which you may select.

• Security Provider Search: If you are searching for notices that identify a particular security provider, click the security provider tab, then select the type of security provider. Party type selection will request the corresponding search parameters. Enter the requested search parameters and click the “Search” button. Party types include: Saudi National/ Individual Establishments, Saudi Company, Foreign National, Foreign Entity, Individual Resident of KSA, and Other Legal Entity.
  • If the security provider is a company or other entity registered with the Trade Registrar, you may search by the entity registration number. You must enter the registration number exactly as it appears on the certificate issued by the Company Registrar.
  • If the security provider is an Individual that is a citizen of Saudi Arabia, an owner of an individual establishment, or a resident of the KSA, enter their National ID Card Number exactly as it appears on their card.
  • For individuals that are not citizens of Saudi Arabia, enter the Passport number and passport country as it appears on their passport.
  • For entities that are foreign or un-categorized, enter the entity's name as it appears on the document creating the entity.
• Vehicle Identification Number (VIN) Search: If you want to search for a vehicle, select the Vehicle Identification Number (VIN) tab, then enter in the VIN and click the “Search” button.
• Notice Registration Number Search: If you know the registration number of the initial notice, select the Registration Number tab, then enter the Notice Registration Number in the displayed field and click the “Search” button.
• Certified Search Verification: If you want to search for and retrieve the results of previously prepared searches, select the Certified Search Verification tab, then enter the certified search report number and click the “Search” button.

When the search is submitted, the system will identify all matching notices and display all information for each notice in registration number sequence, with all change notices for each initial notice following the initial notice to which they are related.

If you are logged in, the search screen will permit you to request certification of the results. If you request a certified search report, the results of the search will include certification language and the Seal of the Registrar. It will also include a unique number for the certified search report that can be used to retrieve the report from the Registry database if needed later. The certified search report is an official record of the Registry, and you can use the printed report as evidence of the state of the record on the date of the certified report. This document should be self-authenticated in court. If a court should refuse to recognize the certified report, you may request an originally signed certificate of authenticity from the Registry by providing the number of the certified search report. Again, the certified search is NOT accessible to the PUBLIC. You must be logged in to request a certified search.

search transactions

How do I search transactions?

If you have opened a client account, you may access searches and registrations previously performed on the site by clicking on the “Search Transactions” option on the Home page. This opens the Search Transactions List where you can view all transactions performed by your account or filter the results to find a specific transaction. The search result entries may be exported in an excel format and also printed.

Transactions may be searched by date range, expiry date range, and transaction type. Enter one or more search of the parameters and click the “Search” button to perform a search. This will pull up all matching notices and searches entered on your account with a Reference Number hyperlinked to the associated detail.

One important use of the list is to allow a registrant to review past initial notices so as to be able to find the Access Number. The Access Number is needed to be able to make changes to an existing notice. Another use of the list is to initiate a change notice. If the transaction type and account permissions allow for a change notice, an icon appears with the entry in the Action column. Clicking on the icon opens the initiate change notice form and populates the notice registration and access numbers.

Creating and Managing an Account

How do I create an account?

Opening an Account

In order to register notices or obtain certified search results, you must first establish an online account with the Unified Registry of Rights on Movable Assets. Simply click on the link provided at the bottom of this page and you will be taken to the appropriate online form. The application form will ask that you read and agree to the terms and conditions, enter biographical information about the account, and contact information for the account creator. After submitting the account application, you will receive an email to verify and activate the account. Then you may log in to the registry and add additional users to your account.

Adding and Managing Account Users

After your business becomes a client of the Unified Registry of Rights on Movable Assets, the account may have any number of individual authorized users. At least one of those authorized users will be designated as an account administrator, which means that this user will have additional rights beyond those of general users. Those rights will include the right to add or delete other authorized users, and to update information about the account (for example, an address change). The first user added on the account during account creation is assigned as the Account Administrator by default. General users will have the right to register notices, search for notices, and change their own passwords. The account administrator is responsible for the security practices of its users and for all fees charged for transactions by its users.

Client Account Statements

The Registry provides a monthly statement to each account established with the Registry website. Only authorized users of the account may view the statement. Any authorized user of the account may view the account information, current balance and prior statements at any time.

You may now Apply for an Account or return to the Welcome page.